| News from the CSPA |
| AGENDA FOR ANNUAL GENERAL MEETING OF
CSPA The dress code for the club is Jacket and Tie. |
| Item (a) |
Subject (b) |
Summary (c) |
Lead (d) |
| 1 | Opening Remarks | Minutes AGM Dec 14/02/05 | President |
| 2 | Season Reports for 2005 | Important note: Those marked ** must submit a brief written
report and audited accounts for the past year at least one week before
the meeting, this is a statutory requirement under the auspices of the
CSSB. Those marked *are asked to submit a written report only. It would
also be appreciated if all reports could be copied to the address list
below. Accounts need only be sent to the CSPA. Q &A session on submitted reports: CSPA Verbal by Director using www.cspa.org.uk RNPA** - Report on www.cspa.org.uk website under RNPA A Polo A** - RAFPA** - RAPA** - TPC * - RMAS** - LDPC** - ? |
Director |
| 3 | CSPA Organisation & Confirm appointments 2006 |
Structure of the Committee and CSPA appointments. Chairman - Captain RW Mason Vice Chairman – Brigadier A Bradshaw TBC Director - MJA Cann Auditor – Simon Day & Co to be voted on after approval of 04 accounts at item 9. Honorary Secretary - Captain N Cowley CSPA Captain – CSPA Coach – |
Chairman |
| 4 | Fixtures 2006 | Please note, this item is to announce the dates only and
no other aspects of the events/games as they are all covered later at
more appropriate points. Coaching GPC & TPC TBC RMAS Charity Day RMAS 13 July 06 Rundle Cup & ICOA TPC 15 July 06 Inter Regt Final GPC 16 July 06 United Services GPC 16 July 06 Capt & Subs TPC 12-14Aug 06tbc Major Generals GPC 11-13 Aug 06tbc |
Director & Secretary |
| 5 | Tour policy | CSPA will appoint a manager for the tour and give a budget proportional to the predicted budget. For out tours the manager will be responsible for finding the remainder of the money through sponsorship, non-public funds or personnel contributions. The CSPA committee will approve team selection. Association Chairman are to nominate individuals they wish to go on tour. ‘In tours’ will be funded according to the reciprocal arrangement with the visiting nation. | Chairman |
| 6 | Tours in 2006 +
|
Tri - Nation Tournament July 2006- Update South Africa 2006 –August and reserve for Tri Nation - ECUSPA 2007 –Discuss Others are Ghana Nigeria Jan 2006 – Report Tri-Nation TBC Owed by Pakistan, India and Argentina ECUSPA – Sep 2006 confirmed. Jamestown 400th Anniversary invitation May 12th 2007. Not CSPA but BFF been invited to play the Commonwealth Cup in September 2007– Volunteers 1+ handicap welcome. |
Director |
| 7 | Cups | Secretary will update on the latest Cup investigation. C&S with TPC. Still to be valued £5,000 IR Complete and up to date. Indian IR at Cavalry Club? United Services valued at £25-35K. Aldershot Cup with TPC. Value £1,500 Millennium Umpire Trophy Winner 2005 – Major Mark Dollar |
Secretary |
| 8 | Inter - Regimental | Rules and Organisation for 2006. No changes have thus far been recommended. Therefore it is proposed the same rules as updated in 2002 apply. | Chairman, & Chairman A Polo A |
| 9 | Capt & Subs | Rules and Organisation for 2006. Ditto. | A Polo A |
| 10 | Financial Report 2005 and 2006 | Audited accounts will be submitted at the meeting. Director to give verbal brief on 2005. £13,000 profit in 2005. Value now approximately £165,000 after liabilities including assets (Cups) of £53,000. Vote on approval of accounts and appointment of Auditor for 2006 (Simon Day & Co). Prediction for 2006. Projected income (profit) over sponsor and running costs is £61,000. (HPA £11k, BAe £3k, RMAS Day £20k, Hackett £20k, Berenberg Bank £7k,) These figures are estimates only pending on event costs and sponsorship income. |
Director
|
| 11 | Grants | Budgets 2006: Tour out budget - £ 4,000.00 Tour in budget - £18,000.00 sponsors Coaching - £ 2,000.00 Admin budget office -£ 2,000.00 CSPA Team -£ 3,000.00 (inc entry fees) Scholarships -£ 3,500.00 (@ £200pp) Cup engraving & repair -£ 750.00 Cup Insurance - £ 600.00 Total -£33,850.00 Savings are expected on budgets! Grant Applications 2006: RNPA - tbc A Polo A - £15,000 (mostly finders fee from Hackett) TPC - £2700 (+ £200 from 2004&5) RAFPA – tbc QRL– tbc. UOTC Polo - £1500 proposed for TPC coaching RMAS Grant – £10,000 donation from Charity Polo Day Defence Academy Polo Club Grant - £1500 for Club, Chukkas and courses at Ingelsham. Elephant Polo - £300 tbc Sub Total £ 31,000 TOTAL: (£ 33,850 +£31,000 (TBC)= £64,850.00 Therefore projected loss of £3,850 + (£61,000- £64,850) grants given during year outside budget areas. All depends on grant budgets being used and cost of Tri Nations? Grants are given out subject to written application to the Director. Grants are dealt with on a case by case basis by the budget/grants committee - Chairman, Vice Chairman and Director. CSPA as a policy will support recognised CSPA teams but will not contribute towards mounting a player or transport. Grants for coaching and training are well received. Scholarships are a set rate (£200) given to any player gaining experience of playing polo (preferably with coaching) overseas. This is the same rate that is given to member associations for tours as the same criteria apply. This is also found to be the most consistent and fair system. Scholarships are only paid after the event and on receipt of a one page report/travel guide notes (when, where, how and how much etc) to be used by other players, attempting the same thing, as a reference. Also a short article with suitable pictures is required for the annual CSPA magazine, (if the article is printed then an extra £50 is available to the individual who wrote it). |
Chairman & Director |
| 12 | Team selection | Associations will select teams of appropriate handicap as they deem fit. The CSPA will do likewise but give preference, where possible, to those who contribute the most towards Service’s Polo. Nominations are invited and welcome from Association Chairman. | Chairman |
| 13 | RMAS Polo Day 13 July 2006 |
Sponsorship update, Teams and Organisation | Director & RMAS |
| 14 | Hackett Rundle Cup 2006 | Considerable changes in 2006 Sponsorship? Invitations to senior personnel. Field Marshal? Organisation. Rundle Cup teams to be nominated by 20 June 2006 latest. After which they should only be changed due to injury or duty. As RN and Army get first pick this should be easy to do. Leaving selection till the last minute has a tremendous knock on effect on the other fixtures, planning and printing programme etc. ICOA Sitrep. |
Vice Chairman/ Director |
| 15 | IR Final & United Services Cup 2006 | Berenberg Bank and Hackett sponsors, Berenberg main and US Cup and Hackett minor and IR Final. Much potential for future. Support and real organizational assistance required, plus effective liaison with GPC. | Director & Chairman A Polo A |
| 16 | Admin 2006 | Hackett, Berenberg Bank, PQ Saddle. CSPA magazine assessment. |
Director |
| 17 | Any Other Business | Insurance HPA announcements. Next AGM 15th February 2007 |
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