Untitled Document

Item

Subject

Summary

Action

1

Opening Remarks

The Chairman welcomed everyone and began by paying tribute to FM Chapple for his incredible contribution to CS Polo. It was then unanimously agreed to ask the FM to accept the position of Honorary Vice-President.
Brigadier Bradshaw was welcomed as the new VP.
The Chairman spoke of a good 2005 season and continuing success of CSPA the detail of which would be covered by the rest of the meeting. He then mentioned that the Patron HRH The Prince of Wales playing had given up but would remain Patron.
Minutes AGM Dec 14/02/05 – approved.

2

Season Reports for 2005

All reports on www.cspa.org.uk
CSPA
RNPA** -
A Polo A** -
RAFPA** -
RAPA**- In trouble and under investigation. APoloA to fix!
TPC * -
RMAS** -
Defence Academy PC-
LDPC** - Deregistered. It is an Ex PC, it has ceased to be

Director

APoloA & VC

3

CSPA
Organisation
appointments 2006

Structure of the Committee and CSPA appointments.

Chairman - Captain RW Mason
Vice Chairman – Brigadier A Bradshaw
Director - MJA Cann
Auditor – Simon Day & Co
Honorary Secretary - Captain N Cowley remain though an assistant would be sought. Capt Fincham will speak to MC.
CSPA Captain – To be appointed per fixture or tour.
CSPA Coach – No longer relevant as a post.

Chairman

4

Fixtures 2006

RMAS Charity Day RMAS 13 July 06
Rundle Cup & ICOA TPC 15 July 06
Inter Regt Final GPC 16 July 06
United Services GPC 16 July 06
Capt & Subs TPC 22-23 July 06
Major Generals GPC 11-13 Aug 06

Director &
Secretary

5

Tour policy

CSPA will appoint a manager for the tour and give a budget proportional to the predicted budget. For out tours the manager will be responsible for finding the remainder of the money through sponsorship, non-public funds or personnel contributions. The CSPA committee will approve team selection. Association Chairman are to nominate individuals they wish to go on tour. ‘In tours’ will be funded according to the reciprocal arrangement with the visiting nation.

Chairman

6

Tours in 2006 +

Tours Out 2006/2007

Tri - Nation Tournament would happen outside the July season and only when the total necessary funding had been found.
South Africa 2006 – To be invited for July 2006. Capt Vestey volunteered to help organise the tour.
ECUSPA 2007 –Confirmed
Others are Ghana, Nigeria, etc TBC

Nigeria Jan 2006 – Report on www.cspa.org.uk
Tri-Nation TBC, Florida 2007, Thailand 2006, Nigeria 2007.
Owed by Pakistan, India and Argentina.
Full details when known will be posted on –www.cspa.org.uk under News.
ECUSPA – 8-18 Sep 2006 confirmed.
Jamestown 400th Anniversary invitation May 12th 2007.
Not CSPA but BFF been invited to play the Commonwealth Cup in September 2007– Volunteers 1+ handicap welcome.
CSSB made the, much appreciated, comment that they are impressed both with the quality and promptness of PTR’s.

Director

7

Cups

C&S with TPC. Still to be valued £5,000 and photographed.

IR Complete and up to date.

Indian IR at Cavalry Club- Value £10,000 could belong to CSPA if given by ICOA. The VP questioned ownership given the cost of maintenance and insurance. MC thought the Cav Club would continue to insure and as at present we could afford it the cups should be kept. The historical aspect was also significant.

United Services valued at £25-35K.

Aldershot Cup with TPC. Value £1,500

Millennium Umpire Trophy Winner 2005 – Major Mark Dollar. Major Clark was to hand it over.

Director

8

Inter - Regimental

Rules and Organisation for 2006. No changes. Rules as updated in 2002 apply.

Chairman,
& Chairman
A Polo A

9

Capt & Subs

Rules and Organisation for 2006. Ditto.

A Polo A

10

Financial Report 2005 and 2006

Audited accounts submitted and approved. APoloA proposed and RAFPA seconded – unanimous.
Auditor for 2006 (Simon Day & Co) approved.

Director gave verbal brief on 2005. £13,000 profit.
Value now approximately £165,000 after liabilities including assets (Cups) of £53,000.

Prediction for 2006. Projected income (profit) over sponsor and running costs is £61,000.
(HPA £11k, BAe £3k, RMAS Day £20k, Hackett £20k, Berenberg Bank £7k,)
These figures are estimates only pending on event costs and sponsorship income.

Director

11

Grants

Budgets 2006:

Tour out budget - £ 4,000.00

Tour in budget - £18,000.00 sponsors

Coaching - £ 2,000.00

Admin budget office -£ 2,000.00

CSPA Team -£ 3,000.00 (inc entry fees)

Scholarships -£ 3,600.00 (@ £200pp)

Cup engraving & repair -£ 750.00

Cup Insurance - £ 600.00

Total -£33,950.00
Savings are expected on budgets!

Grant Applications 2006:

RNPA - tbc

A Polo A - £15,000 (mostly finders fee from Hackett)

TPC - £2700 (up £200 from 2004&5)

RAFPA – - £1500 coaching grant RAF Day.

QRL– tbc.

UOTC Polo - £1000 for TPC coaching

RMAS Grant – £10,000 donation from Charity Polo Day

Defence Academy Polo Club Grant - £1500 for Club, Chukkas and courses at Ingelsham.

ALL GRANTS AND BUDGETS ABOVE ARE APPROVED

Sub Total £ 32,500

TOTAL: (£ 33,950 +£32,500 (TBC)= £66,350.00

Therefore projected loss of £5,350 + (£61,000- £66,350) grants given during year outside budget areas.

Grants are given out subject to written application to the Director. Grants are dealt with on a case by case basis by the budget/grants committee - Chairman, Vice

Chairman and Director. CSPA as a policy will support recognised CSPA teams but will not contribute towards mounting a player or transport. Grants for coaching and training are well received. Scholarships are a set rate (£200) given to any player gaining experience of playing polo (preferably with coaching) overseas. This is the same rate that is given to member associations for tours as the same criteria apply. This is also found to be the most consistent and fair system.

Scholarships are only paid after the event and on receipt of a one page report/travel guide notes (when, where, how and how much etc) to be used by other players, attempting the same thing, as a reference. Also a short article with suitable pictures is required for the annual CSPA magazine, (if the article is printed then an extra £50 is available to the individual who wrote it).

Chairman & Director

12

Team selection

Associations will select teams of appropriate handicap as they deem fit. The CSPA will do likewise but give preference, where possible, to those who contribute the most towards Service’s Polo. Nominations are invited and welcome from Association Chairman.

Chairman

13

RMAS Polo Day 13 July 2006

Sponsorship update – few changes from 2005 though income was down about 20%. Teams TBC and Organisation as per usual with RMAS and CSPA.

Director & RMAS

14

Hackett Rundle Cup 2006

Considerable changes in 2006 Sponsorship to be negotiated at a RC meeting 16 Feb 2006. BAE remain for ICOA and Hackett have come in for RC.
Invitations to senior personnel by President.
Organisation SOP.
Rundle Cup teams to be nominated by 20 June 2006 latest. After which they should only be changed due to injury or duty. As RN and Army get first pick this should be easy to do. Leaving selection till the last minute has a tremendous knock on effect on the other fixtures, planning and printing programme etc.
ICOA have folded but CSPA would look after any remaining members wishing to attend RC.

Vice Chairman/
Director

15

IR Final & United Services Cup 2006

Berenberg Bank and Hackett sponsors, Berenberg main and US Cup and Hackett minor and IR Final. Much potential for future. Support and real organizational assistance required from APoloA plus effective liaison with GPC.

Director & Chairman A Polo A

16

Admin 2005

PQ Saddle – Nominations by 1st July please.
CSPA magazine – Articles and Advertisements to MC ASAP final Deadline 7th June.

Director

17

Any Other Business

Insurance- Individual responsibility but the message must get out to get full cover. CSSB would help clarify recent vague guidelines from ASCB.
CS Colours – Committeee would discuss the criteria of awarding CS Colours.

HPA announcements few but see www.cspa.org.uk

NB www.cspa.org.uk !!

Next AGM 15th February 2007 at 1400 Cavalry & Guards Club

Chairman, VC & Director

News from the CSPA
MINUTES FOR ANNUAL GENERAL MEETING OF CSPA AT THE CAVALRY AND GUARDS CLUB, LONDON AT 1500 HOURS ON WEDNESDAY 15th FEBRUARY 2006
Item	Subject	Summary	Action
1	Opening Remarks	The Chairman welcomed everyone and began by paying tribute to FM Chapple for his incredible contribution to CS Polo. It was then unanimously agreed to ask the FM to accept the position of Honorary Vice-President. Brigadier Bradshaw was welcomed as the new VP. The Chairman spoke of a good 2005 season and continuing success of CSPA the detail of which would be covered by the rest of the meeting. He then mentioned that the Patron HRH The Prince of Wales playing had given up but would remain Patron. Minutes AGM Dec 14/02/05 – approved.
2	Season Reports for 2005	All reports on www.cspa.org.uk CSPA RNPA - A Polo A - RAFPA - RAPA- In trouble and under investigation. APoloA to fix! TPC * - RMAS - Defence Academy PC- LDPC - Deregistered. It is an Ex PC, it has ceased to be	Director APoloA & VC
3	CSPA Organisation appointments 2006	Structure of the Committee and CSPA appointments. Chairman - Captain RW Mason Vice Chairman – Brigadier A Bradshaw Director - MJA Cann Auditor – Simon Day & Co Honorary Secretary - Captain N Cowley remain though an assistant would be sought. Capt Fincham will speak to MC. CSPA Captain – To be appointed per fixture or tour. CSPA Coach – No longer relevant as a post.	Chairman
4	Fixtures 2006	RMAS Charity Day RMAS 13 July 06 Rundle Cup & ICOA TPC 15 July 06 Inter Regt Final GPC 16 July 06 United Services GPC 16 July 06 Capt & Subs TPC 22-23 July 06 Major Generals GPC 11-13 Aug 06	Director & Secretary
5	Tour policy	CSPA will appoint a manager for the tour and give a budget proportional to the predicted budget. For out tours the manager will be responsible for finding the remainder of the money through sponsorship, non-public funds or personnel contributions. The CSPA committee will approve team selection. Association Chairman are to nominate individuals they wish to go on tour. ‘In tours’ will be funded according to the reciprocal arrangement with the visiting nation.	Chairman
6	Tours in 2006 + Tours Out 2006/2007	Tri - Nation Tournament would happen outside the July season and only when the total necessary funding had been found. South Africa 2006 – To be invited for July 2006. Capt Vestey volunteered to help organise the tour. ECUSPA 2007 –Confirmed Others are Ghana, Nigeria, etc TBC Nigeria Jan 2006 – Report on www.cspa.org.uk Tri-Nation TBC, Florida 2007, Thailand 2006, Nigeria 2007. Owed by Pakistan, India and Argentina. Full details when known will be posted on –www.cspa.org.uk under News. ECUSPA – 8-18 Sep 2006 confirmed. Jamestown 400th Anniversary invitation May 12th 2007. Not CSPA but BFF been invited to play the Commonwealth Cup in September 2007– Volunteers 1+ handicap welcome. CSSB made the, much appreciated, comment that they are impressed both with the quality and promptness of PTR’s.	Director
7	Cups	C&S with TPC. Still to be valued £5,000 and photographed. IR Complete and up to date. Indian IR at Cavalry Club- Value £10,000 could belong to CSPA if given by ICOA. The VP questioned ownership given the cost of maintenance and insurance. MC thought the Cav Club would continue to insure and as at present we could afford it the cups should be kept. The historical aspect was also significant. United Services valued at £25-35K. Aldershot Cup with TPC. Value £1,500 Millennium Umpire Trophy Winner 2005 – Major Mark Dollar. Major Clark was to hand it over.	Director
8	Inter - Regimental	Rules and Organisation for 2006. No changes. Rules as updated in 2002 apply.	Chairman, & Chairman A Polo A
9	Capt & Subs	Rules and Organisation for 2006. Ditto.	A Polo A
10	Financial Report 2005 and 2006	Audited accounts submitted and approved. APoloA proposed and RAFPA seconded – unanimous. Auditor for 2006 (Simon Day & Co) approved. Director gave verbal brief on 2005. £13,000 profit. Value now approximately £165,000 after liabilities including assets (Cups) of £53,000. Prediction for 2006. Projected income (profit) over sponsor and running costs is £61,000. (HPA £11k, BAe £3k, RMAS Day £20k, Hackett £20k, Berenberg Bank £7k,) These figures are estimates only pending on event costs and sponsorship income.	Director
11	Grants	Budgets 2006: Tour out budget - £ 4,000.00 Tour in budget - £18,000.00 sponsors Coaching - £ 2,000.00 Admin budget office -£ 2,000.00 CSPA Team -£ 3,000.00 (inc entry fees) Scholarships -£ 3,600.00 (@ £200pp) Cup engraving & repair -£ 750.00 Cup Insurance - £ 600.00 Total -£33,950.00 Savings are expected on budgets! Grant Applications 2006: RNPA - tbc A Polo A - £15,000 (mostly finders fee from Hackett) TPC - £2700 (up £200 from 2004&5) RAFPA – - £1500 coaching grant RAF Day. QRL– tbc. UOTC Polo - £1000 for TPC coaching RMAS Grant – £10,000 donation from Charity Polo Day Defence Academy Polo Club Grant - £1500 for Club, Chukkas and courses at Ingelsham. ALL GRANTS AND BUDGETS ABOVE ARE APPROVED Sub Total £ 32,500 TOTAL: (£ 33,950 +£32,500 (TBC)= £66,350.00 Therefore projected loss of £5,350 + (£61,000- £66,350) grants given during year outside budget areas. Grants are given out subject to written application to the Director. Grants are dealt with on a case by case basis by the budget/grants committee - Chairman, Vice Chairman and Director. CSPA as a policy will support recognised CSPA teams but will not contribute towards mounting a player or transport. Grants for coaching and training are well received. Scholarships are a set rate (£200) given to any player gaining experience of playing polo (preferably with coaching) overseas. This is the same rate that is given to member associations for tours as the same criteria apply. This is also found to be the most consistent and fair system. Scholarships are only paid after the event and on receipt of a one page report/travel guide notes (when, where, how and how much etc) to be used by other players, attempting the same thing, as a reference. Also a short article with suitable pictures is required for the annual CSPA magazine, (if the article is printed then an extra £50 is available to the individual who wrote it).	Chairman & Director
12	Team selection	Associations will select teams of appropriate handicap as they deem fit. The CSPA will do likewise but give preference, where possible, to those who contribute the most towards Service’s Polo. Nominations are invited and welcome from Association Chairman.	Chairman
13	RMAS Polo Day 13 July 2006	Sponsorship update – few changes from 2005 though income was down about 20%. Teams TBC and Organisation as per usual with RMAS and CSPA.	Director & RMAS
14	Hackett Rundle Cup 2006	Considerable changes in 2006 Sponsorship to be negotiated at a RC meeting 16 Feb 2006. BAE remain for ICOA and Hackett have come in for RC. Invitations to senior personnel by President. Organisation SOP. Rundle Cup teams to be nominated by 20 June 2006 latest. After which they should only be changed due to injury or duty. As RN and Army get first pick this should be easy to do. Leaving selection till the last minute has a tremendous knock on effect on the other fixtures, planning and printing programme etc. ICOA have folded but CSPA would look after any remaining members wishing to attend RC.	Vice Chairman/ Director
15	IR Final & United Services Cup 2006	Berenberg Bank and Hackett sponsors, Berenberg main and US Cup and Hackett minor and IR Final. Much potential for future. Support and real organizational assistance required from APoloA plus effective liaison with GPC.	Director & Chairman A Polo A
16	Admin 2005	PQ Saddle – Nominations by 1st July please. CSPA magazine – Articles and Advertisements to MC ASAP final Deadline 7th June.	Director
17	Any Other Business	Insurance- Individual responsibility but the message must get out to get full cover. CSSB would help clarify recent vague guidelines from ASCB. CS Colours – Committeee would discuss the criteria of awarding CS Colours. HPA announcements few but see www.cspa.org.uk NB www.cspa.org.uk !! Next AGM 15th February 2007 at 1400 Cavalry & Guards Club	Chairman, VC & Director